addition to the main duty of actually preparing and putting on the SIG
meeting, the leader must:
before the meeting night
Send a "blurb" about the
SIG (subject matter, date, time, place, etc., and any pep talk you
can come up with) to BeeAnn for inclusion in PC News. Standard SIG
times are 7:00 - 9:00 PM. If at all possible these blurbs
should contain information regarding subject matter, speakers,
and/or demonstrations to encourage members and prospective member to
attend. Deadlines are an important factor here. Items
must be submitted at or shortly after the time of one month's BOD
meeting in order to announce the SIG one month later. E.G., the
blurb for March SIG must be submitted during the week of the BOD
meeting in late February .
Send a blurb (possibly
the same one as above) to Bob for posting on the club Web site.
This should ideally be done at the same time as above or a little
Linda generally sends an e-mail reminder to all club members a couple of
days before the SIG meetings. Her source of info is what you have put on
the Web site. If you want to add something to that (or if you have
failed to post something there) be sure to e-mail her a day or so before
the meeting on meeting night
Open up the SIG meeting room about a half hour ahead of time, earlier if
Set up the room for the program (tables, chairs, screen, etc.). Do not
Set up the computer and load any programs or data as necessary.
Provide a sign-in sheet and induce the attendees to use it. Greet all of
the attendees if possible.
Always have Membership
Applications at every SIG and General Meeting
Present the program. Give handouts if appropriate. Consider taking a
short break midway through the session. Encourage questions, comments
and other forms of member participation.
Avoid going beyond 9:00 PM with your meeting. Members expect to leave by
then and CCCC wants us out very soon thereafter - the janitor may be
waiting for us to leave.
the meeting --
Restore the meeting room to its normal condition. CCCC does not require
that chairs and tables be returned to any particular order. Just dont
leave a mess. Roll up our screen.
Turn off the power switch on the projector and wait until the light
turns amber from flashing green before killing the power to it. This is
a cool-down with blower on. Bulb costs a few hundred $$$.
Return the club's equipment to the storage cabinet and make sure the
cabinet, closet, and hallway doors are all locked and the lights are
turned out in the closet and meeting room
Report shortly after each meeting, via e-mail to Linda the number of
me for a set of keys if you dont have them. Please feel free to ask for
help and/or clarification on anything involved with your duties. I hope
you get as much satisfaction from leading a SIG as I have.
Gary Toll, VP SIGs