Monday October 27, 2003
MINUTES of the BOARD MEETING
Held at Denny’s Diner at 7720 Louetta

The meeting was called to order by President Bill Wright at 7:00 PM.  The following members were in attendance:  Bill Wright, Donna Dommel, Kevin Munson, James Hug, Lynn McLeland, Hugh McLeland, Bill Franklin, Charles Moore, Betty Hesketh and Joan Cain.  A motion was made by Joan Cain and seconded by James Hug to approve the September Board of Directors Meeting minutes. The motion passed with an all voice vote.

 TREASURY REPORT

Treasurer, Bob Argo, was not present.  His report was submitted via email to board members. The current checking account balance is $6,050. We are breaking even this month, but less than the revised plan. Membership activity this month includes 7 renewals and 1 new member. The final monthly reports will be issued at the end of this month for posting to the board’s information server. A motion was made to accept the treasury report by James Hug and seconded by Bill Wright. It passed with an all voice vote.

PROGRAMS REPORT

VP of Programs, Hugh McLeland, reported that Microsoft is presenting at the November General Meeting. Lynn McLeland stated that we need to have 50 people present at the meeting as that is the minimum number Microsoft requires to do presentations to user groups.  Emails are being sent to members regarding the presentation and door prizes, which may include an X box and at least one or two copies of Office 2003.  Members are encouraged to bring a guest.  For every guest a member brings they will receive an extra door prize ticket.  Marj Krisman will be contacted to see if a notice that Microsoft is presenting can be placed in the 1960 Sun announcement that is run prior to our General Meeting.  There is no speaker booked for December.  Hugh McLeland will follow up on Gateway that was suggested at the last Board of Directors meeting.

 SIGs REPORT

Vice President of SIGs, Bill Franklin, reported that the SIG attendance is still holding well. 

COMMUNICATIONS REPORT

At the present time there is no communication chairman.  No report was presented.

 MEMBERSHIP REPORT

Chairperson Chuck Moore reported: 

Total Members-142

Renewals Due-13

Actual Renewals-3

New Members-1

Monies added to the treasury-$160

 DIRECTORS-AT-LARGE

• Joan reported that she has been working on getting members to run for the 2004 Board of Directors with little success.

• James inquired if Board o Directors meetings were being started too soon for people who work.   A discussion was held and all agreed that the current time of 6:30 is OK.

 OLD BUSINESS

• The nominating Committee discussed possible members to fill Board of Directors positions. Difficulty getting members to volunteer to be on the board and to get more involved was discussed.   Lyn McLeland stated that the VP of Communications position has changed because we no longer publish a hard copy of the news magazine.  The person in this position needs to be responsible for getting the word out about our club in creative ways.  A VP of communications, Secretary, and Director at Large are positions that are still unfilled.  Candidates will be presented at the November general meeting and will be voted on at that meeting.   New Board Members will come to the December Board of Directors meeting. Lynn McLeland made a motion that an article be emailed to the membership prior to the November General Meeting letting the membership know that the officers for the 2004 Board of Directors nominees will be introduced and voted on at the meeting.  Bill Franklin seconded the motion.  It passed with a show of hands vote. 

NEW BUSINESS

• James Hug has been trying to work with the church to get broadband access into the SIG room.  A cable needs to be run from the church's hub to the SIG room.  If the church approves this, Kevin Munson will work with Bill Wright and James Hug to install broadband access to the SIG room. Bill Wright and James Hug are working with the church to obtain permission. 

• The activities room adjoining the general meeting room needs to be reserved for our December general meeting.  Bill Wright will make the arrangements.  Bill Wright will try to reserve it for the November general meeting also. 

• Concerns about the SIG room location being changed by the church with out advance warning the night of the SIG meetings was discussed. 

 A motion to adjourn was made by Bill Franklin and seconded by Lynn McLeland and passed with an all voice vote.  The meeting adjourned at 8:40 PM.

 Sincerely submitted by

Donna Dommel
Secretary