Monday May 19, 2003
MINUTES of the BOARD MEETING
Held at Denny’s Diner at 7720 Louetta

The meeting was called to order by President Bill Wright at 6:45 PM.  The following members were in attendance:  Bob Argo, Bill Wright, Bill Franklin, Jean Franklin, Donna Dommel, James Hug, Lynn McLeland, Hugh McLeland, Chuck Moore and Joan Cain.

A motion was made by Lynn McLeland and seconded by Bill Wright to approve the Board of Directors Meeting minutes, with corrections made by Bob Argo, as posted on the 1960 PC Users Group web site for May.  The motion passed with an all voice vote.

 At Bill Wright’s recommendation Chuck Moore was nominated to be membership chairman.  Bill Wright made a motion that Chuck Moore be the membership chairman and Lynn McCleland seconded it.  The motion passed with an all voice vote. Chuck needs a printer to fulfill his responsibilities.  Lynn McLeland made a motion that the club buy a low end printer ($100 or less +tax) for Chuck's use in the capacity of membership chairman.  Hugh McCleland seconded the motion.  The motion passed with an all voice vote.   Joan Cain will work with Chuck to handle the duties of the membership chairman on the night of the general meetings-greeting members/guests and signing them in. 

 TREASURY REPORT

Treasurer, Bob Argo, reported that the downward financial trend for the club has started to turn around. The current bank balance is $5,414.66. Our net income this month is $163. Membership activity so far in this month includes 5 renewals and no new members. Bob expressed concern about our lack of new members and that recruiting members is important to our club.  Two advertising payments were received this month.  One advertiser remains at four month in arrears.  Microcache advised us to discontinue their ad after the May issue.  No ads were included in the June issue as we have not heard from our advertisers about continuing in our online version of the PC News.  A motion was made to accept the treasury report by James Hug and seconded by Bill Franklin. It passed with an all voice vote. 

 PROGRAMS REPORT

VP of Programs, Hugh McLeland, reported that June’s general meeting will be an in house presentation.  Hugh McLeland and Bill Wright will be doing a software presentation.  Hugh is still talking with Microsoft for July and Intel for August and is going to contact Epson.  Bill Wright suggested that Verizon be contacted for a presentation.

SIGs REPORT

Vice President of SIGs, Bill Franklin, reported on the attendance at the SIGs.  He reported that attendance at the General Meetings seems to be increasing.  Bill Franklin will be out of town for the month of June.  Bill Wright will be the presenter at June’s software SIG.  He was gong to do a presentation on

Ghost, but may postpone that presentation.

 COMMUNICATIONS REPORT

At the present time there is no communication chairman.  Bill Wright discussed concerns about obtaining a newsmagazine editor and getting the newsmagazine published on line.  He feels it needs to be a multiperson effort.  Bob Argo, who did the newsmagazine for this month, discussed problems in obtaining articles off the internet to include in the news magazine. Most of these articles are in PDF format.  We would need to purchase software so accessing these articles for our news magazine is easier. Hugh McCleland made a motion that the club buy Adobe Acrobat.  Bill Wright seconded the motion.  The motion passed with an all voice vote.  Hugh will obtain the software.  Bob Argo said that he would do the magazine for July. Bob Argo reiterated that he can not take on the job of editor permanently.  Bob estimated about 20 hours is used to get the newsmagazine published.  Bob felt that the editor has to be the one to physically put the newsmagazine together.  Others could help by gathering material for the publication.  A discussion was held on putting generic blurbs in each newsmagazine about the SIGs, rather than stating in each month's newsmagazine the subject of that months SIG.  This procedure would relieve the editor of the responsibility of getting descriptors of each SIG from the SIG leaders every month.  The possibility of the SIG leaders being able to post the monthly topics of the SIG on the SIG pages on the website was also discussed. 

 MEMBERSHIP REPORT

Chairperson Chuck Moore reported the membership changes for May 2003. 

Total Members-154

Renewals Due-11

Actual Renewals-5

New Members-0

Monies added to the treasury-$250

Chuck expressed concern over low renewals for the last four months.  Bob Argo said not to be concerned because members renewing may be from two months ago so those figures may actually be higher.

 DIRECTORS-AT-LARGE

There was no report.

 OLD BUSINESS

There was no discussion.

NEW BUSINESS

• Bill Wright raised a concern about obtaining a count of the people present at the general meeting.  Lynn McLeland said that she and Linda usually did a head count. 
• Bill Wright asked if any of the board members knew of anyone that would be interested in heading the software SIG. 
• The modem for the club’s computer crashed the other night.  Bill Wright will purchase a replacement modem. 
• Joan raised questions about being the greeter.  She inquired about recruiting people to do refreshments each month and volunteers to greet people at the door. Joan is going to try to see if she can get volunteers to handle refreshments at the General Meeting.

 A motion to adjourn was made by Lynn McLeland and seconded by Bill Wright and passed with an all voice vote.  The meeting adjourned at 8:25 PM.

Sincerely submitted by

Donna Dommel
Secretary