Monday January 27, 2003
MINUTES of the BOARD MEETING
Held at Denny’s Diner at 7720 Louetta

The meeting was called to order by President, Bill Wright at 6:30 PM.  The following members were in attendance:  Bob Argo, Bill Wright, Bill Franklin, Jean Franklin, Donna Dommel, Kevin Munson, Linda Genaw, James Hug, Mike Flanagan, and Joan Cain. New Board members were welcomed by president Bill Wright.

 A motion was made by Mike Flanagan and seconded by James Hug to approve the Board of Directors Meeting minutes as posted on the 1960 PC Users Group web site for December with one amendment; that Bob Argo’s name be removed from the listing of members in attendance as he was not present.  The motion passed with an all voice vote.

 TREASURY REPORT

Treasurer, Bob Argo reported that the bank statement has been reconciled.  The current bank balance plus un-deposited funds is $6,286.

Advertiser receipts met the anticipated plan this month.  Donations included a $122.00 check from Kroger.  Expenses this month included the annual dialup fee to EV1 for $123.41 and the annual PO Box.  A budget for this year has not yet been approved.  Bob presented a first draft.  He recommended that a formal budget for 2003 be generated and approved by the board. This will be discussed during New Business portion of the meeting.  Membership activity in January included 5 renewals and 2 new members.  A motion was made to accept the treasury report by Bill Wright and seconded by Linda Genaw. It passed with an all voice vote.     

 PROGRAMS REPORT

VP of Programs, Hugh McLeland was not present.  Bill Wright reported on his behalf.  Hugh is continuing with an in-house presentation by members of games for the March general meeting.  A request for members to present was given.  Kevin Munson volunteered to do a presentation at a future general meeting on Linux.  Bill Wright will have Hugh contact Kevin.

SIGs REPORT

Vice President of SIGs, Bill Franklin reported that the average attendance at each SIG last month was around 25 members. A new SIG leader is needed for the hardware SIG.  James Hug volunteered to head the hardware SIG. The by laws state that a member from the SIG should be appointed as the new leader.  The members of the hardware SIG will vote on this at the next hardware SIG meeting.  Suggestions were discussed for topics for this SIG.  A notice will be placed in the newsletter to encourage members to bring in their PCs, that they need hardware help with, to the hardware SIG. 

 COMMUNICATIONS REPORT

Vice President of Communications, Marge Krisman was not present.  Bill Wright raised concerns about the loss of advertising revenue.  Gap Computers is no longer advertising with us.  Options for increasing advertising revenues were discussed. Pursuing advertising from people outside of computer stores and accepting business card size ads were revisited. 

 MEMBERSHIP REPORT

Chairperson Linda Genaw reported the membership changes for January 2003. 

Total Members-155
Renewals Due-9
Actual Renewals-5
New Members-2
Monies added to the treasury-$200

 DIRECTORS-AT-LARGE

No reports were given

 OLD BUSINESS

No old business was discussed.

 NEW BUSINESS

• Bill Wright discussed if the Board of Directors meeting needs to be moved to a different location.  The majority of the board members present would like to change the location of the BOD meeting.  Bill will check into different locations and will present his findings for discussion at the February board meeting. 
• Location of the General Meeting and the SIGs were discussed.  Pros and cons of our present location were discussed.
• Bob Argo presented 2001-2002 actuals and the proposed budget for 2003.  Declining membership is a concern due to decreased revenue. At the present time is appears that we are facing a $4,793.00 deficit.  A discussion of ways to offset the anticipated shortfall in the budget was held.  A discussion was held on whether or not to hold the computer fair this year to generate income.  It was decided to postpone this until a later time.  Options will be presented to the membership at March’s general meeting.  Bill Wright will announce to members at the February meeting that this is forthcoming.
• Bill Wright made a motion and it was seconded by Mike Flannigan and passed with an all voice vote to accept the budget as it is until it is adjusted.

A motion to adjourn was made by Bill Wright and seconded by Bill Franklin and passed with an all voice vote.  The meeting adjourned at 9:00 PM.

Sincerely submitted by

Donna Dommel
Secretary