Monday May 24, 1999
MINUTES of the BOARD MEETING:

The Board of Directors’ meeting of the 1960 PC Users Group was held on May 24, 1999, at the Lasagna House III, 217D 1960 West, Houston, Texas.

Attendance: Lynn McLeland, Linda Genaw, David Stoll, and Diana McCants.

Lynn McLeland called the meeting to order at 7:00pm. The first order of business was to approve the minutes from the previous board meeting on 4-26-99. A motion was made and seconded to approve those minutes. The motion passed by voice vote.

Officer Reports:

Treasurer:

The largest expenditure this month was the purchase of a new computer for our club at the cost of $1022.99. This price was a slight increase over the $1000.00 limit imposed by the board at last month’s meeting so a motion was made and seconded to approve the $22.99 additional expenditure for this item. The motion passed by voice vote.

Our income tax forms were filed with the IRS on May 6, 1999. The Texas Franchise Tax Report was filed with the state on May 9, 1999.

Membership dues are a little under plan in the new member category. Advertising revenue also continues below budget by $654.00.

Arnold Rolak turned in an additional $40 accumulation of video rental income. Newsletter printing cost is below plan due to 20 pages as opposed to 24 pages for the June issue of our newsletter. Postage for the June newsletter mailing this month has not yet been paid.

The checkbook reconciliation with the April bank statement was made on 5-10-99. Our current checkbook balance is $6094.00. This balance is $800 less than at our last board meeting.

President:

Lynn McLeland announced that she had regrettably accepted the resignation of Ryan Kelly as editor of our newsletter effective August, 1999. Ryan has done an exemplary job over the years, and his services will be greatly missed. His shoes will be difficult to fill, but Lynn has asked the board to please submit qualified candidates to her for consideration at our June board meeting.

Lynn also updated the board about a problem with our new club computer. Evidently, it was very difficult to get a good resolution simultaneously on both the monitor and projector. Lynn ascertained that the most economical way to resolve this problem was to purchase a VGA 2-way multiplier at the cost of $135.53. A motion was made and seconded to reimburse Lynn for this expenditure. The motion passed by voice vote.

Alex Dumestre has finalized the summer session of basic computer literacy classes for NAM. Two sessions have been scheduled for this summer. Bob Argo and Betty Hesketh have graciously consented to teach these day classes. Cheryl Floyed is slated to teach a class in the fall.

Regarding CD purchases for our club library, Lynn reported that she had reviewed the Video Professor CD’s and that she had found them somewhat simplistic in their content. She reported that ViaGrafix will donate three CD’s to our club if one of our members will issue a written review of one of the CD’s and publish it in our newsletter. ViaGrafix has also agreed to extend a 20% discount to our club membership for the purchase of any training product CD’s. Furthermore, they were amenable to working with us to establish our club library. Lynn stated that ViaGrafix would be willing to donate the complete Office ’97 CD-ROM and video packages if we can work out some reviews of these titles.

Lynn submitted a list of recommended CD’s and videos for club purchase given to her by Mike Flanagan. Lynn promised to send this list to all the board members for their review. Further discussion and decision making regarding these titles will occur at our next board meeting.

 VP-SIGS:

Lynn McLeland will ask Paul VanDreal to check-out the A/C in the SIG room. It has been very hot recently, causing many complaints by our membership. She also wants Paul to ask NAM to permanently relocate a bulletin board in the SIG room to make that wall space available for our projector.

Good attendance was reported at all the SIG’s.

VP-Programs:

Mike Flanagan has confirmed Time Warner for our June general meeting.

 VP-Communications:

Lynn stated that David Padgitt had communicated with her that he was continuing to distribute our club flyers and to make sales calls for ads in our newsletter. No good news to report to date, but David hopes to close some new advertisers soon.

David has also e-mailed Ryan to have him put something in the 1960 PC Users newsletter for our members to contact David Padgitt about their local civic associations. Perhaps we can get additional club coverage in these subdivision newsletters.

 Membership Chairman:

Linda Genaw reported that $558 has been added to the club treasury during the month of May. Our club membership now stands at 220.

The membership renewals due for May were 13. The actual renewals were 9. Six new members were signed up. Twelve members were removed from the membership roster for March. One member, who was removed in December, was reinstated after sending in his annual dues.

Old Business:

No old business was presented for discussion.

New Business:

Lynn read a written proposed promotional program submitted to her by Mike Flanagan for the board’s consideration. This promotional campaign involved the purchase of 250 foam bricks with our club information printed on them at the cost $387.50. (Each brick would cost $1.55. They would be sold for $2.00 a piece.)

Although the board wholeheartedly agrees that a promotional scheme would be an excellent idea, we would like to consider other ideas and have additional input from the entire board before finalizing any specific plan.

 The meeting was adjourned at 8:07pm.

 Respectfully submitted,
Diana J. McCants
Secretary

May 26, 1999